PRIVACY POLICY

Ambient Travels believes in protecting your privacy. All Ambient Travels customers are entitled to complete privacy and will not have their information sold, shared, or distributed in any manner. We will review and address all notices that comply with the requirements above.
We suggest that you consult your legal adviser before filing a notice or counter-notice. Also, be aware that you may be liable for damages if you make a false claim of copyright infringement.

PREPAID HOTEL RESERVATIONS

PREPAID HOTEL RESERVATIONS
You acknowledge that Ambient Travels pre-negotiates certain room rates with hotel suppliers to facilitate the booking of reservations on your behalf. The room rate is a combination of the pre-negotiated room rate for rooms reserved on your behalf by Ambient Travels and the facilitation fee retained by Ambient Travels to compensate us for our services.
You authorize Ambient Travels to book reservations for the total reservation price, which includes the room rate discussed, plus tax recovery charges, and service fees. You agree that your credit card will be charged by Ambient Travels for the total reservation price. Upon submitting your reservation request you authorize Ambient Travels to facilitate hotel reservations on your behalf, including making payment arrangements with hotel suppliers.
You acknowledge that Ambient Travels does not collect taxes for remittance to applicable taxing authorities. The tax recovery charges on prepaid hotel transactions are a recovery of the estimated transaction taxes (e.g. sales and use, occupancy, room tax, excise tax, value added tax, etc.) that Ambient Travels pays to the hotel supplier in connection with your hotel reservations. The hotel suppliers invoice Ambient Travels for tax amounts. The Hotel suppliers remit applicable taxes to the applicable taxing jurisdictions.
Ambient Travels does not act as co-vendors with the supplier with whom we book or reserve our customer’s travel arrangements. Tax-ability and the appropriate tax rate vary greatly by location. The actual tax amounts paid by Ambient Travels to the hotel suppliers may vary from the tax recovery charge amounts, depending upon the rates, tax-ability, etc. in effect at the time of the actual use of the hotel by our customers. We retain our service fees as compensation in servicing your travel reservation. Our service fees vary based on the amount and type of hotel reservation.

INDEMNIFICATION

You agree to defend and indemnify the Ambient Travels  Affiliates, and/or their respective suppliers and any of their officers, directors, employees, and agents from and against any claims, causes of action, demands, recoveries, losses, damages, fines, penalties or other costs or expenses of any kind or nature including but not limited to reasonable legal and accounting fees, brought by third parties as a result of:
(a) your breach of this Agreement or the documents referenced herein;
(b) your violation of any law or the rights of a third party; or
(c) your use of this Website
You agree that no joint venture, partnership, or employment relationship exists between you and the Ambient Travels as a result of this Agreement. Our performance of this Agreement is subject to existing laws and legal process, and nothing contained in this Agreement limits our right to comply with law enforcement or other governmental or legal requests or requirements relating to your use of this Agreement or information provided to or gathered by us with respect to such use. To the extent allowed by applicable law, you agree that you will bring any claim or cause of action arising from or relating to your access or use of this Agreement within two (2) years from the date on which such claim or action arose or accrued or such claim or cause of action will be irrevocably waived.
If any part of this Agreement is determined to be invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth above, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and Agreement shall continue in effect.
This Agreement (and any other terms and conditions referenced herein) constitutes the entire agreement between you and Ambient Travels with respect to this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written, between the customer and Ambient Travels  with respect to this Agreement. A printed version of this Agreement and of any notice given in electronic form shall be admissible in judicial or administrative proceedings based upon or relating to this Agreement to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form.
Fictitious names of companies, products, people, characters, and/or data mentioned on this Agreement are not intended to represent any real individual, company, product, or event. Any rights not expressly granted herein are reserved.

MISCELLANEOUS PROVISIONS

Ambient Travels is not responsible for any loss or damage, no matter how caused, to any samples, displays, properties, or personal effects brought into the Hotel.
The “Terms and Conditions” represent the entire agreement between the parties, superseding all prior proposals both oral and written, negotiations, representations, commitments and other communications between the parties, and may only be supplemented or changed in writing, signed by a representative of the group and Convention Housing Services Director.
No representative of the Hotel has been or is authorized to make any representation which varies from the express terms of the “Terms and Conditions”, though this contract may be supplemented or amended in writing.